Privacy Policy Statement

The Robert Koch Institute (hereinafter referred to as "RKI" or "we") would like to provide you with the following information on what data is processed, for what purpose and on what basis when you visit this website or use other RKI services listed below.

Responsible party and data protection officer

The person responsible for processing your personal data in accordance with the provisions of the General Data Protection Regulation (DSGVO) and the Federal Data Protection Act (BDSG) is

Robert Koch Institute
Nordufer 20
13353 Berlin, Germany
represented by the President


Robert Koch-Institute
Recruitment and Personnel Marketing
North Bank 20
13353 Berlin, Germany
Telephone: 030 18754 0
Fax: 030 18754 2328

Questions and concerns about data protection can be addressed to the RKI Data Protection Officer: Robert Koch Institute, Attn: Data Protection Officer, Nordufer 20, 13353 Berlin or by e-mail to:

Scope of personal data processing

Personal data is information relating to an identified or identifiable individual. This includes information that allows conclusions to be drawn about your identity. Further definitions of the terms used (e.g. "processing") can be found in Art. 4 DSGVO.

Accessing and visiting the Website

Each time you use this Website, your browser automatically sends certain access data that enable you to visit the Website. This access data includes in particular:

  • Date and time of access
  • the name of the file requested
  • Website from which the request came
  • Access status (e.g. file transfered, file not found)
  • the web browser you are using and the operating system of your device
  • IP address of the requesting device
  • online identifiers (e.g. device identifiers, session IDs).

The legal basis for the processing is Art. 6 par. 1 lit. e DSGVO in connection with § 3 BDSG. The processing serves to protect the RKI's internet infrastructure and the federal government's communication technology against attacks, even beyond the time of your visit.

When you visit the RKI website, the RKI also collects data during a continuous connection via the Internet browser and with the help of technically necessary so-called session cookies. This data only relates to the IP address. The session cookies enable the functionality of these applications.

Handling of Candidate Data

We publish job advertisements on our website and on various job portals. If you are interested in a job offer, you can apply to us for this specific offer. For this purpose, the RKI uses the public service career portal "INTERAMT" of the service provider DVZ Datenverarbeitungszentrum Mecklenburg-Vorpommern GmbH, Lübecker Straße 283, 19059 Schwerin. We have concluded an order processing contract with the service provider. For further information on data processing at INTERAMT, please refer to the relevant data protection declaration at You can also contact the RKI by e-mail. Please note that confidentiality cannot be guaranteed if applications are sent by unencrypted e-mail.

In order to process your application, we collect the data you provide via INTERAMT or e-mail. This is usually:

  • First name and surname
  • Your postal address
  • Your e-mail address
  • Your telephone number
  • Your date of birth
  • Your nationality
  • Severe disability (if you wish to be considered)
  • Previous employment
  • Application documents such as CV and references
  • Earliest possible start date
  • Salary expectations (if applicable)
  • If applicable, the message text in the case of an application by e-mail.

The purpose of collecting and processing the above data as part of the application process is to fill a vacancy at our Institute. Personal application data of employees, trainees and apprentices will be processed in accordance with Art. 6 para. 1 lit. b DSGVO and Art. 88 para. 1 DSGVO in connection with § 26 para. 1 sentence 1 BDSG, in the case of civil servants in accordance with § 106 para. 4 BBG in the case of civil servants and in the case of applications from employees in the corresponding application.

If your application is successful and an employment relationship is established, we will store your application data for as long as is necessary for the employment relationship and for as long as is required by law.

If your application is unsuccessful, your data will be deleted at the end of the application process, but no later than 3 months after the end of the application process.

Contacting the RKI

There are various ways to contact the Institute's staff.

Contact by e-mail

If you contact us by e-mail to one of the e-mail addresses above, the data you send us (in particular your name, first name, e-mail address and the information/personal data contained in the e-mail) will be processed in order to be able to deal with your request. If it is necessary to respond to your request, we will forward your request to the departments issuing the advertisement or to other departments within the RKI. The legal basis for the processing is Art. 6 para. 1 lit. e DSGVO in connection with § 3 BDSG. If there are no legal retention periods, we will delete your data after processing your request.

Contact via contact form

If you contact us via the contact form, we will process the data provided by you. In order for us to process your request, you must provide an email address and your request. These fields are marked as mandatory. The legal basis for the processing is Art. 6 para. 1 lit. e DSGVO in connection with. § 3 BDSG. If you voluntarily provide us with further information such as your first and last name or your telephone number, the legal basis for the processing is your consent (Art. 6 para. 1 lit. a DSGVO). You may revoke your consent at any time with effect for the future. If retention periods prevent the data from being deleted, the processing of the data will be restricted. You can find more information in the section „3. Your data protection rights“.

Your details will be encrypted using a Secure Socket Layer (SSL) connection to prevent unauthorised access.

Contact by phone or fax

If you contact the RKI by telephone or fax, we process the personal data you provide (e.g. name, first name, telephone or fax number; information contained in the fax) in order to contact you and process your enquiry. The legal basis for the processing is Art. 6 para. 1 lit. e DSGVO in connection with. § 3 BDSG.

Your data protection rights

Insofar as we process your personal data, you are entitled to the following data protection rights:

  • The right to be informed at any time about the processing of your personal data (Art. 15 DSGVO),
  • The right to have inaccurate data corrected or incomplete data completed (Art. 16 DSGVO),
  • the right to have data deleted or processing restricted in accordance with the law (e.g. in the event of withdrawal of your consent or unlawful processing) (Art. 17, 18 DSGVO),
  • the right to withdraw your consent at any time with effect for the future in the case of data processing based on consent (Art. 7 para. 3 DSGVO),
  • the right to data portability (you can obtain an overview of your data in an electronic format) (Art. 20 DSGVO),
  • the right to object to data processing for reasons of legitimate interest of the RKI, for the performance of public tasks or in the exercise of official authority (Art. 21 DSGVO),
  • the right to contact the data protection officer of the RKI and to voice your concerns (Art. 38 para. 4DSGVO), and
  • the right to lodge a complaint with the competent data protection authority (Federal Commissioner for Data Protection and Freedom of Information, Graurheindorfer Str. 153 - 53117 Bonn, +49 (0)228-997799-0, e-mail: poststelle(at), (Art. 77 para. 1 DSGVO).


Status: April 2023